Description

Job Summary

Expedites orders to ensure supplies arrive as needed to avoid stock-outs. Assists Buyer/Purchasing Coordinators in accurate and timely placement, follow up and coordination of orders. 

Job Specific Duties

• Follows up on all open order reports daily. Expedites orders by calling vendors to obtain status on open orders & backorders; updates information on purchase orders accordingly & adds comments. 
  
• Coordinates with requesters to determine the urgency needed & coordinates shipment with the vendors. 
  
• Coordinates sourcing of viable substitute products when ordered items are confirmed to be on backorder or discontinued. 
  
• Requests substitute product information, specifications and pictures. Coordinates with requester, inventory location or Value Analysis Coordinator approval of the substitute product for ordering. 
  
• Places priority orders as requests are received and calling the orders into the vendors by phone & handling them with urgency. 
  
• Identifies non-contract items and brings them up to Contract Coordinators as opportunities for local agreements. 
  
• Runs, reviews and analyzes purchasing reports and performs research necessary to resolve problems. Makes corrections as needed to expedite problem orders. 
  
• Keeps Supply Chain Administration management, staff and requesters aware of any extended backorders, discontinued items, or orders that cannot be resolved. 

Qualifications

Minimum Job Requirements

• Previous experience with emphasis on procurement process

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
  
• Ability to communicate effectively in English both verbally and in writing.
  
• Experience with Lawson is preferred
  
• Must be able to respond to rapidly changing priorities.
  
• Must be capable of viewing the problem resolution process from a systems perspective and be eager to accept the challenges of providing imaginative approaches to their resolutions.
  
• Must have a strong commitment to professional ethics and professional business practices.
  
• Strong business, organizational skills needed.
  
• Strong human relation skills essential.

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