Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VMAC

Job Summary:

JOB SUMMARY
As an Associate Population/Public Health Manager, this role works for the Vanderbilt Memory and Alzheimer's Center (VMAC) on projects focused on advancing scientific knowledge to reduce the public health burden of mild cognitive impairment, Alzheimer's disease, and related disorders. Current active studies include multiple grant-funded projects.

1.AA-CSF This project focuses on developing educational materials to aid in disclosure of plasma p-tau biomarker results to individuals with mild cognitive impairment and their loved ones. A randomized trial will be conducted to test the safety and comprehensibility of disclosing dementia risk based on plasma p-tau results using the previously developed educational materials in individuals with mild cognitive impairment and their loved ones.
2.Extension for Community Healthcare Outcomes (ECHO) The Extension for Community Healthcare Outcomes (ECHO) project is a four-year project focused on initiatives around collaborative learning and mentorship for primary care providers.

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Responsibilities include, but are not limited to, the following:

Management/Operations

• Curriculum Management: Refine the overall structure and curriculum for provider education program by collaborating with subject matter experts to ensure content aligns with the needs of primary care providers in dementia care, and monitor/evaluate the impact of modifications on program outcomes.
• Management and Operations
  • Prepare and distribute participant communications
  • Maintaining participant charts, including source documents and consent documents
  • Coordinate the onboarding process for new participants, ensuring a smooth integration into the program.
  • Establish and maintain relationships with key stakeholders, including healthcare professionals, organizations, and potential partners.
  • Facilitate communication and collaboration among participants, mentors, and support staff.
  • Lead efforts to recruit primary care providers as participants in the ECHO program.
  • Coordinate logistics for virtual sessions, ensuring technical requirements are met.
  • Provide support to participants and mentors, addressing questions and concerns.
  • Identify areas for improvement and implement changes to enhance the quality of the program.
  • Prepare and present reports to leadership and funders on the program's achievements and challenges.
  • Monitor expenditures and ensure financial sustainability.
  • Stay informed about best practices in ECHO programs and dementia care.
  • Attend relevant conferences and workshops to enhance program management skills.

Clinical Research

• Protocol Implementation: Participant-facing activities that focus on implementing protocols and study visits: administering and scoring brief cognitive protocols, collecting medical and psychiatric history information from participants and their loved ones, obtaining informed consent from participants for participation in the research study, scheduling participant screenings, as well as other relevant duties.
• Biospecimen Preparation and Processing
  • Management, identification, and retrieval of plasma samples from freezers
  • Assisting lab manager with thawing and aliquoting plasma samples
  • Assisting lab manager with the preparation and processing of plasma assays

• Exhibits cultural competence and cultural humility.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Minimum Qualifications:

This position requires a bachelor's degree (or equivalent) and minimum of one year of related experience.

The ideal candidate has program management experience preferably from an academic or research setting. Proficiency in all Microsoft applications, including Word, Excel, Outlook, and PowerPoint, is expected.

The successful candidate should be extremely organized, efficient, detail oriented, a team player, and a self-starter. Additionally, the candidate should possess excellent communication and interpersonal skills and be able to think and function independently. S/he must be able to multi-task while remaining helpful and courteous. Excellent time management and planning skills are essential.

Additional Information:

This is a full-time, exempt position. Salary is dependent on experience and education.

TECHNICAL CAPABILITIES
* Research Administration (Novice): Knowledgeable on all phases in the lifecycle of a sponsored research project. Well versed in and able to assist researchers in reducing compliance risks and assisting in routine and specialized processes.
* Data Management (Novice): Interpreting, analyzing and organizing reports and metrics.
* Program Management (Novice): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
* Program Planning (Novice): Demonstrates ability to realistically anticipate resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for a medium sized program. Appropriately matches equipment and capital resources to task demands. Reshapes program during life-cycle evolution, if needed. Demonstrates ability to break down work into manageable and measurable units, estimating time and costs appropriate to the stage of the program. Works with basic program management tools, either paper-based or computer software systems.
* Process Improvement (Novice): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
* Mentoring & Coaching (Novice): The essence of training and mentoring on the job is transfer of knowledge. Whereas training can be considered more formal and scheduled, mentoring is often in the form of guidance and "hands-on" experiences. The reporting relationship is unimportant since the purpose is to pass on information and experiences. These discussions normally center around a person's goal of learning job procedures, content, standards, analysis and problem-solving.
* Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
* Peer Leadership (Novice): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
* Networking (Novice): Build relationships through industry contacts, professional organizations and individuals.
* Quality Management (Novice): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/ work teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively :- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

Less than 1 year

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled