Details
Posted: 10-Jul-24
Location: Nashville, Tennessee
Salary: Open
Categories:
Admin / Clerical
Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
Developmental Medicine
Job Summary:
Our research team is focused on supporting the health and development of infants exposed to opioids by providing family-centered care. Our team is conducting a 3-year program implementation to support the well child and developmental care for this at-risk population. The program is specifically focused on supporting families of children who were exposed to opioids and/or medically assisted treatment (MAT) for opioid use disorder during pregnancy. Our goal is to implement evidence-based clinical care, and, as needed, intervention that is integrated into a pediatric primary care setting, using a medical home model of care. The patient population will likely need support regarding social determinants of health and individual social needs. Many of the participants may reside in low resource settings and/or rural areas.
We are looking for a program manager who is knowledgeable about, and committed to, supporting families with high social needs. The program manager will be responsible for working closely with the principal investigator for overseeing all aspects of the program to ensure appropriate access to services for each family. Oversight of the program includes development and day-to-day execution of clinical care; coordination with multiple providers (social workers, associated therapists, medical providers, psychologists, etc.); collaboration with associated clinics across the institution; creation and maintenance of data collection and management processes for the study; and management of regulatory compliance for the study (e.g., budget management, IRB submissions, milestone reporting to the granting organization, etc). Responsibilities may include communication with the granting organization, leading meetings, and staff support. Experience in research is preferred, as the program manager will also be responsible for adhering to study protocols, monitoring fidelity of the clinical care/intervention, and working as a part of the study team to successfully implement all phases of the study. Our research group flourishes because of a supportive team environment, so working as a part of a team is an essential component of this job. We strive to meet families where they are; therefore, scheduling flexibility will be required. We anticipate that this will be a hybrid job where some responsibilities will require in-person work while others can be accomplished remotely.
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Program implementation and administrative oversight 50%:
- Work closely with the principal investigator to execute and oversee all aspects of program implementation.
- Oversee program implementation and ongoing administrative oversight with careful attention to fidelity and high-quality care.
- Program manager should be organized and self-directed.
- Prepare and manage study database(s).
Regulatory oversight 40%:
- Prepare and submit materials to the IRB.
- Prepare and support reporting to the granting organization.
Core team member training 10%:
- Coordinate team member training.
- Work well with other team members, including adhering to professional communication standards.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
Preferred Qualifications:
A masters degree or other graduate degree is preferred.
Experience in health communication skills and working with underserved populations is preferred.
TECHNICAL CAPABILITIES
* Program Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
* Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts as related to grant funding. Collaborate with grant analyst from funding entity to report expenses.
* Process Improvement (Intermediate): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
* Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals
* Networking (Intermediate): Build relationships through community contacts, professional organizations and individuals, including rural settings
* Quality Management (Intermediate): Developing a systematic process of checking to see whether a process or service is meeting specific requirements using data collection to inform quality improvement.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
Organizational Impact: Executes job responsibilities with the understanding of how output would affect, and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.
Core Capabilities:
Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Work Experience:
Relevant Work Experience in program management and data collection
Experience with Electronic Medical Record (EMR) systems (e.g., EPIC)
Experience Level:
1-3 years
Education:
Masters or graduate degree preferred
Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.
Core Capabilities :
Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work Experience
Experience Level:
3 years
Education:
Bachelor's
Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled