Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Cardiac

Job Summary:

JOB SUMMARY
As the Division Administrator (DA) for the department of Cardiac Surgery within the Section of Surgical Sciences the DA is responsible for the effective fiscal and operational management of the Department's teaching, research and clinical missions. This includes but is not limited to the general operations, human resources, financial and strategic operations. The DA reports formally to the Chief Business Officer for the Section of Surgical Sciences and also has accountability to the Department Chair. Preferred candidates will have a background in:
*Service Line Development & Growth Planning
*Physician & Staff Development
*Strategic Planning & Execution
*Process Improvement & Optimization
*Financial Model Development
*Business Intelligence & Analytics
*Stakeholder Management
*Value Proposition Design

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KEY RESPONSIBILITIES

GENERAL OPERATIONS

• Develop a keen understanding of the clinical, research and teaching endeavors.
• Ensure good access to information and transparency for faculty and staff.
• Serve as the liaison for the department to the Section, Hospitals and Clinics, Vice Chancellor's office, and other internal and external groups.
• Establish major schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental commitments.
• Provide overall administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs.

FINANCE

• Prepare annual budgets and regularly monitor performance to that budget and to prior year.
• Provide explanation of variances to CBO and Chair and make recommendations for actions to take to respond as needed.
• Monitor/oversee discretionary and non-discretionary spending to ensure that it is appropriate and judicious.
• Provide oversight of department's compensation and bonus programs advise CBO and Chair of recommended payouts or adjustments needed.
• Monitor performance and serve as an advisor to the Chair in the overall fiscal and operational management of the Department.
• Manage the development of departmental business plans and programs including writing proposals, conducting analyses, and meeting and negotiating terms with executive administration.

PERSONNEL MANAGEMENT

• Together with the administrative leadership team, supervise and coordinate various personnel functions including but not limited to hiring, merit recommendations, promotions, transfers and vacation schedules.
• Ensure the completion of annual review all annual staff evaluations.
• Ensure that annual goals are set for each employee and that goals support personal and chair goals as well as those of the institution.
• Continually evaluate resource needs/efforts and ensure equity, load balancing and advancement opportunities.
• Actively manage and address training and performance as needed.

STRATEGIC

• Assist in development of business plans impacting business unit.
• Perform analysis to support recruitments, program expansion and contractions
• Monitor financial, statistical and other reports to advise CBO and Chair of opportunities/recommendations.
• Reviews should include but not be limited to: wRVUs, OR Case volume, Case Mix, LOS data, Payor Mix, Research funding/burn rates, expenditures, financial statements, etc.
• Partner with the Department Chair and faculty to develop plans to meet and enhance clinical productivity.

OTHER

• Assists in fostering a culture of support and communication throughout the Department and Section of Surgical Sciences.
• Actively partners with other leaders to identify best practices and coordinate continuous process improvement to limit or eliminate barriers to successful clinical, research and teaching activities aligned with missions.

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled

EDUCATION/QUALIFICATIONS

• Preferably a Master's degree in Business Administration, Health Administration, or related field of study.
• Desire five years of progressive administrative, financial, and management experience working in a hospital and/or medical school.
• Excellent leadership abilities.
• Excellent computer skills including ability to use wide variety of software packages for reports, financial forecasting, and graphics.
• Excellent oral and written communication skills.
• Demonstrates high level of ethics and trust.
• The ability to develop and foster a cohesive team oriented culture within the department is important.
• Understands and can effectively mobilize people and resources.
• Demonstrated competence in strategic, financial & business planning; financial analysis and budgeting; healthcare regulatory compliance, third party reimbursement, operations and human resources management.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled