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Department

Job Summary

The Residency Coordinator, under the direction and supervision of the Residency Program Directors is responsible for assisting in the administration of the residency program as outlined in the Commission on Dental Accreditation (CODA) and American Dental Association, the Academy of Pediatric Dentistry, and the American Association of Oral and Maxillofacial Surgeons (AAOMS) Program Requirements. The Residency Coordinator provides administrative support and is a key knowledge resource for the to the General Practice Residency, Pediatric Dental Residency, and the Oral Maxillofacial Residency Program Directors, as well as the respective program faculty, Chief Residents, residents, and Interns. The Residency Coordinator additionally will interact with faculty, residents, institutional and regulatory administrative offices as directed by the Program Directors. Serve as liaison with other departments and affiliated institutions.

Responsibilities

Essential Duties and Responsibilities 1. Operations Management Coordinates and oversees the daily operations for the GPR, Pediatric Dentistry, and OMFS programs. This includes but is not limited to ensuring that procedures and systems support an orderly and timely workflow, maintaining and distributing resident rotation schedules, call schedules, vacation/leave schedules, and meeting schedules. Coordinates appointments, reappointments, and terminations and ensuring that all team members have the appropriate equipment to work effectively. Coordinates travel authorizations, facilitates check requests, reimbursements and expense reports and maintains necessary records for Medical Education and/or Accounting Department. Advise residents and Interns on departmental policies, ensures that all departmental Facilities and Resources are up to par. 2. Provides Administrative Support for Residents and Interns Assists with preparing presentations, abstracts, manuscripts, and other documents relating to the GPR, Pediatric Dentistry and OMFS programs. Disseminate/distribute all training-related information for residents and Interns. Prepares letters of recommendation/verification and maintains career resources for senior residents and Interns. 3. Data Management and Reporting Maintains digital files for faculty, resident, and intern credentials. Implements and updates program databases to accurately track information as needed. Compiles, updates, and submits reports to external agencies/organizations, completes surveys, questionnaires, census reports, accreditation reports and other forms and documents required. 4. Professional Development, Licensing and Credentialing Coordinates all credentialing requirements of all initial appointments for residents and interns as dictated by the primary and participating institutions as well as state licensing agency. Maintain knowledge of current licensure requirements, immigration policies, CODA accreditation, institutional, and regulatory compliance requirements to effectively arrange re-certification training courses, coordinate outside electives. Processes resident and faculty professional organization memberships Inform incoming residents and Interns of documentation required by the primary institution and state licensing board and maintains records of compliance. 5. Special Programs Assists in the coordination of programs including, Grand Rounds, to include scheduling speakers, arranging speaker's travel and accommodations, and coordinating presentations. Serves as an information source for the program, institution(s) and community. 6. Recruitment of residents and fellows: Manages the applications process for residents, fellows and interns, serving as the central source for communications and tracking candidate information. Assists in evaluating candidates, participates in the resident ranking meeting and administers and reviews post-match survey to applicants, recommends changes to improve next year's recruitment activities. 7. Other duties as assigned

Knowledge, Skills & Abilities

Minimum Qualifications Education

Experience in a dynamic, fast paced environment, preferred. Knowledge, Skills and Abilities 1. Exceptional organization skills. 2. Ability to independently prioritize work. 3. Ability to utilize resources effectively. 4. Critical thinking and problem solving skills. 5. Effective written and verbal communication skills. 6. Ability to adapt and adjust to new or changing situations. 7. Exceptional interpersonal and communication skills. 8. Ability to maintain confidentiality. 9. Understands the dynamics and objectives of the GPR, Pediatric Dentistry and OMFS Residencies and Interns and their relationships with the primary institution and participating institutions. 10. Understands the management structure of the residency/Internship and maintain effective relationships with supervisors and co-workers. 11. Understands general human resource functions and principles. 12. Understands general financial and budgetary processes and principles. 13. Understands principles of record keeping and confidentiality (including HIPAA compliance). 14. Understands ERAS software and applications. 15. Able to organize, schedule, and prioritize work for self and others to meet deadlines. 16. Able to utilize interpersonal skills to work effectively with others. Computers and Technology 1. Demonstrates proficiency with computer applications, online resources and equipment utilized by the department and institution. 2. Must be proficient in using MedHub Certificates, Licenses and Registration 1. None. Supervisory Responsibilities This position has no supervisory responsibilities

Shift

Work Type

Regular

Salary

$23.85 - $32.26 / hr

Benefits

• Outstanding benefits including up to 27 paid days off per year, immediate retirement plan employer contribution up to 9.5%, and generous medical plans

• Free RTD EcoPass (public transportation)

• On-site employee fitness center and wellness classes

• Childcare discount programs & exclusive perks on large brands, travel, and more

• Tuition reimbursement & assistance

• Education & development opportunities including career pathways and coaching

• Professional clinical advancement program & shared governance

• Public Service Loan Forgiveness (PSLF) eligible employer+ free student loan coaching and assistance navigating the PSLF program 

• National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible employer

Our Values

• Respect

• Belonging

• Accountability

• Transparency

All job applicants for safety-sensitive positions must pass a pre-employment drug test, once a conditional offer of employment has been made.

Denver Health is an integrated, high-quality academic health care system considered a model for the nation that includes a Level I Trauma Center, a 555-bed acute care medical center, Denver's 911 emergency medical response system, 10 family health centers, 19 school-based health centers, Rocky Mountain Poison & Drug Safety, a Public Health Institute, an HMO and The Denver Health Foundation.

As Colorado's primary, and essential, safety-net institution, Denver Health is a mission-driven organization that has provided billions in uncompensated care for the uninsured. Denver Health is viewed as an Anchor Institution for the community, focusing on hiring and purchasing locally as applicable, serving as a pillar for community needs, and caring for more than 185,000 individuals and 67,000 children a year.

Located near downtown Denver, Denver Health is just minutes away from many of the cultural and recreational activities Denver has to offer.

We strongly support diversity in the workforce and Denver Health is an equal opportunity employer (EOE).

Denver Health values the unique ideas, talents and contributions reflective of the needs of our community. For more about our commitment to diversity visit: https://www.denverhealth.org/for-professionals/careers/diversity-and-inclusion

Applicants will be considered until the position is filled.

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About Denver Health

Take your career to the next level at Denver Health, where we offer a robust benefits package and endless opportunities for growth. Denver Health is a nationally-ranked, locally-trusted, premier healthcare institution located in the heart of Denver, Colorado.Twenty-five percent of all Denver residents, or approximately 150,000 individuals, receive their health care here. We are known as an integrated health care system that encompasses multidisciplinary academic specialties, a community health system, a level I adult trauma center, pediatric emergency and urgent care center home to Denver Public Health and many of the nation's leaders in medicine.Denver Health is an Equal Opportunity Employer At Denver Health we pride ourselves on our commitment to diversity. Equal opportunity is a fundamental principle of Denver Health. As an equal opportunity employer, Denver Health is committed to recruit, hire, promote and administer all human resource actions in a non-discriminatory manner. Denver Health is committed to providing equal opportunities in all business practices and to all persons regardless of age, race, color, national origin, genetic information, religion, sex, pregnancy, disab...ility, sexual orientation, gender identity, gender expression, marital status or veteran status (collectively “protected status”). Denver Health strives to maintain a work environment that is free from unlawful harassment and discrimination and will not tolerate any such conduct by employees or directed at employees within the scope of their employment. Read the full Human Resources Employee Principles and Practices policy.

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