Foundation Events Coordination

1. Responsible for expertly supporting the development, implementation, delivery and follow-up of Foundation-sponsored events, including but not limited to fundraising events, cultivation events, and internal events.
2. Adhere to event timelines and ensure targets are met during the management of simultaneous projects with competing deadlines.
3. Identify and maintain vendor partnerships depending on the level of complexity of the services provided through face-to-face meetings, phone and/or email; solicit and review proposals from vendors to determine the best fit.
4. Create and maintain necessary event documentation as required, including event briefings, contact lists, production schedules, run of shows, expense lists and budgets, guest lists, and tracking of RSVP's
5. Provide onsite assistance at events including setup, registration/check-in of guests, coordination of the event program, liaising with vendor and venue staff, and post-event activities as necessary.
6. Build and maintain relationships with internal and external stakeholders critical to event success; oversee events contractors as necessary.
7. Maintain accurate records of all event revenues and expenses. Support post-event expense reconciliation and analysis as necessary.
8. Accurately tracks event data, event appeals, in-kind donors, guests, and volunteers in the Raiser's Edge event module.
9. Effectively manage communications with internal team, outside vendors and volunteers as required.

Third Party-Events Coordination

1. Work with partners to cultivate relationships and deliver on responsibilities and expectations agreed upon per established third-party event guidelines.

In-Kind Donation Management

1. Serve as Foundation Team lead in coordinating logistics related to in-kind donations as outlined in established standard work and hospital policies.
2. Leverage relationships throughout the medical center to identify areas of need for donations and key stakeholders for involvement /buy-in.