1. General Summary

Under limited supervision, responsible for overseeing the payment life cycle of Information Services and Technology invoices from requisition through to invoice processing.

Provides analytical and technical support regarding, volume and revenue analysis, budgeting analysis, financial planning analysis, and regulatory policies and procedures. Works collaboratively with department managers and senior management to implement recommendations. Coordinates and/or oversees the daily work activities of financial analysts.

1. Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Prepares various reports, surveys and special projects as requested by senior management or for miscellaneous requesting agencies in accordance with departmental procedures. Reviews transactions from various reports and prepare summary reports for reporting organizational activity by the appropriate UMMS department in accordance with departmental procedures.

1. Leads, monitor daily work activities, trains, and provides input on the performance of staff.

1. Reviews purchasing contracts for consulting, applications and hardware, with internal and external vendors to resolve discrepancies and errors in budget analysis. Reviews renewal dates, compares invoices against contracts to ensure vendors do not violate terms of the contract. Interprets contracts and serves as an escalation point for others in cases where contract interpretation is unclear.

1. Makes recommendations for improving the internal requisition to payment process and record keeping.

1. Works with Corporate Contracting, Purchasing and Accounts Payable departments to improve processes and track payments, provides recommendations. Serves as an escalation point to resolve roadblocks to process implementations,

1. Ensures corporate and departmental procedures regarding the life-cycle payment process are being applied by all departments. Offers suggestions for procedure improvements, clarifies missing information, and ensures contracts are in place prior to reimbursements being made.

1. Tracks Operations Budget ($100 +Million) and Capital Planning Projects (over multiple years with different accounting systems and different life cycles) as they relate to the payment process.

1. 1. Works with Project Manager, Vendors and Accounts Payable to ensure purchase orders are paid and invoices are paid.
   2. Provides budgetary information on education and travel
   3. Training of payment processing
   4. Maintain cost center expenditures

1. Monitors and investigates transactions. Reviews and verifies transactions to confirm authorization, conformity with the capital or operating budget, compliance with expenditure management policy, and the adequacy of coding to support accounting systems and management reports in accordance with departmental procedures. Works to resolve discovered any issues discovered by the analyst team.

1. Oversees analysts working across the various departments within the purview of the IT Finance team to ensure various budget-related financial problems are resolved and procedures are followed. Reviews with IT Finance leadership, on a routine basis, the financial reports across all supported IT areas. Assists managers and analysts in understanding variances from budget and in documenting new issues that impact the current and future budget development.

1. Works with Finance leadership to develop training and guidance the vendor process. Provide group and one-to-one training sessions to IT leaders.