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Posted: 08-Jan-25
Location: Durham, North Carolina
Categories:
Internal Number: 253174
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.
Administrative Specialist
The administrative specialist provides high-level administrative support for the Department of DUHS Nursing Support. This position reports to the Executive Director of Nursing. The ideal candidate will apply knowledge and skills to resolve complex administrative problems independently or with others.
Duties and Responsibilities of this Level
Provides administrative support to Executive Director of DUHS Nursing Support
Serves as primary coordinator for special nursing projects such as certification and retirement recognition programs.
Processes payments
Prepares certification letters with pins
Generates retirement certificates
Manages the office ensuring there are adequate supplies, equipment is operating properly, answering and triaging calls
Assists in the development of department budgets, completes monthly variance reports and reconciles budget expenditures.
Coordinates nursing sponsorships including selecting giveaways, coordinating with Marketing, Talent Acquisition and processing payments
Serves as the Concur administrator for the department
Serves as the liaison between the department and the International Office in matters related to visa documents and employment for foreign nationals
Works with Clinical Operations Director and International Advisors to understand the forms and documents that need to be prepared and collected for visa sponsorship and employment
Ensures that documents sent to the International Office are complete and accurate
Receives updates, reports and similar information from the International Office
Completes Green Card Request forms
Completes Offer Letters for International RNs
Gathers data and creates reports relating to nurse retention and staffing
Support the DUHS Nursing and Patient Care Services Career Development Center.
Manage the Career Development Center website.
First contact for team members interested in career development.
Track metrics for center
Prepare presentations for the department.
Preferred skills and experience
Strong oral and written communication skills.
Excellent MS Office skills
Excellent presentation skills
Ability to empathize with employees, and guide them according to their requirements.
Understanding of the payroll mechanism
Passion for teamwork
Minimum Qualifications
Education
High school education or equivalent with five years of administrative OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. support experience of increasing variety, complexity and demonstration of work leadership. Two years of post-secondary education with three years of experience.
Experience
N/A
Degrees, Licensures, Certifications
N/A
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.