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Details
Posted: 11-Jan-25
Location: Los Angeles, California
Categories:
Admin / Clerical
Internal Number: 145659773
Description
The Administrative Coordinator provides comprehensive administrative support to the Chief Medical Officer for Ambulatory Care (CMO-AC). This role is critical in ensuring the CMO-AC is well-informed and prepared for daily operations. Responsibilities include managing administrative tasks, supporting special projects, and serving as a liaison between the CMO-AC, the Faculty Practice Group, and both internal and external stakeholders.
The ideal candidate will demonstrate strong independent decision-making and problem-solving skills, possess analytical expertise, and handle sensitive and confidential materials with discretion. This position requires exceptional organizational skills to prioritize and manage workloads effectively in a dynamic environment with competing deadlines, frequent interruptions, and shifting priorities. Additionally, the Administrative Coordinator must professionally represent the CMO-AC and the Faculty Practice Group, utilizing outstanding interpersonal skills to foster and maintain cooperative, professional relationships.
Salary Range: $31.20 - $49.77 Hourly
Qualifications
- Bachelor's degree in Business Administration, Healthcare Administration, or related field - Preferred
- Minimum of 5 years of experience providing executive-level administrative support in a fast-paced environment - Required
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools
- Excellent organizational skills, attention to detail, and ability to prioritize tasks effectively
- Strong communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders at all levels
- Ability to maintain confidentiality and handle sensitive information with discretion
- Skill in analyzing information and/or assessing situations to define issues, identify concerns or factors, recognize alternatives and their implications, and respond accordingly
- Writing and editing skills to prepare business correspondence, agendas, minutes, and reports quickly and accurately
- Working knowledge of making travel arrangements and adhering to UC Travel & Entertainment policy
- Ability to establish and maintain cooperative working relationships in a complex and sensitive environment
- Working knowledge of University and Health System Departmental Policies and Procedures
- Ability to use BruinBuy, Travel Express, and other web-based systems. Working knowledge of University and Medical Center Purchasing, Accounting, and Payroll Policies and Procedures
About UCLA
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