Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Cellular Therapy Laboratory (CTL) at Fred Hutch is responsible for all cell therapy-based procedures occurring at the Fred Hutch. These range from standard cryopreservations to complex processing such as cell selections, enrichments, and depletions. The laboratory is regulated by the FDA, cGTP/cGMP standards, maintains CAP certification, and is accredited by the Joint Commission and the Foundation for the Accreditation of Cellular Therapy (FACT).

The CTL Coordinator is a full-time position, responsible for administrative activities that support clinical operations. The position collaborates with other coordinators, department supervisors/manager, technical staff within the CTL and other personnel within and outside Fred Hutch.

The nature of this work is challenging and we are seeking a highly motivated individual with initiative, tenacity, a positive attitude, team work experience and exemplary communication and organizational skills. Effective cross-functional collaboration with other departments at the Fred Hutch and with external organizations is necessary to the position. This includes being comfortable interacting with medical, research, quality and other administrative staff in multiple departments. While experience specific to this role and environment is desired, many of the key responsibilities can be learned on the job.

Responsibilities

• Respond to incoming phone calls, emails and faxes
• Communicate daily with providers and nurses regarding cell processing order details and/or timing for Cellular Therapy product delivery to patients.
• Gather and disseminate information to and from outside entities that interact with CTL, including reporting of clinical results
• Ensure all incoming physician orders are incorporated into the processing schedule. Identify the resources at FRED HUTCH and outside institutions that are able to initiate, complete and/or correct orders
• Populate daily schedule and post weekly schedule. Initiate real-time updates of daily schedule as current information is received
• Coordinate specimen transfer to research and clinical staff
• Data entry for metrics and quality dashboards
• Monitor cell product microbial culture result reports and make necessary notifications/update reports
• Scheduling of specialized procedures such as bone marrow harvests
• Follow, create and revise standard operating procedures (SOPs)
• Participate in laboratory improvement projects
• Communicate and escalate issues appropriately and effectively

Qualifications

Required:

• BA/BS or relevant experience in a clinical or laboratory setting in either academics or industry
• Outstanding written and verbal communication skills
• Strong organizational, analytical and problem-solving skills
• Attention to detail
• Mature judgment with strong decision-making skills
• Strong work ethic with the ability to take appropriate initiative
• Ability to collaborate, communicate and be accountable
• Ability to work in a fast paced, complex environment
• Ability to prioritize concurrent responsibilities with excellent time management skills
• Ability to navigate through, but not avoid, conflict
• Ability to deal with complex problems and propose creative solutions

Preferred:

• Advanced proficiency with the Microsoft Office Suite
• Experience with clinical information systems, specifically Cerner, EPIC and LabWare
• Experience with MS SharePoint
• Familiarity with FDA Good Documentation Practice (GDP)
• Experience with medical terminology and HIPAA guidelines
• Experience in handling biological specimens
• Hematology, oncology and/or immunology knowledge
• Knowledge of FDA, FACT and CAP regulations

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for this position is from $29.76 to $42.37 and pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity