Olympia, Washington
Shreveport, Louisiana, Louisiana
Cumberland, Maryland, Maryland
Durham, North Carolina
Elmira, New York
Posted: 07-Aug-24
Location: Whittier, California
Salary: Open
Categories:
Internal Number: 22679
This role functions as the Executive Assistant to the Chief Nursing Officer and the Manager for Nursing Administration. This position performs the highest-level executive support which includes special projects and reports, preparation for and reporting on meetings, calendar management and scheduling, correspondence, filing, telephones, travel logistics, and other responsibilities as needed. In addition, is responsible and accountable for the supervision and coordination of all support functions in Nursing Administration, including staffing, Post Decedent Service, and clerical support of Nursing Administrators. Leads a team of people to achieve excellent service to all customers. This is an exempt position.
PIH Health is a nonprofit, regional healthcare network that serves approximately 3 million residents in the Los Angeles County, Orange County and San Gabriel Valley region. The fully integrated network is comprised of PIH Health Downey Hospital, PIH Health Good Samaritan Hospital, PIH Health Whittier Hospital, 37 outpatient medical office buildings, a multispecialty medical (physician) group, home healthcare services and hospice care, as well as heart, cancer, digestive health, orthopedics, women’s health, urgent care and emergency services. The organization is nationally recognized for excellence in patient care and patient experience, and the College of Healthcare Information Management Executives (CHIME) has identified PIH Health as one of the nation’s top hospital systems for best practices, cutting-edge advancements, quality of care and healthcare technology. For more information, visit PIHHealth.org or follow us on Facebook, Twitter, or Instagram.
- Advanced-level skills in PowerPoint, Word, and Excel programs, with a demonstrated track record for successfully creating presentations and reports from inception to completion with minimal direction (see “Duties and Responsibilities” for additional expectation detail).
- Must have a strong familiarity with Share Point.
- Excellent organizational skills are imperative to the success of this position.
- Attention to detail, an ability to take initiative, and an agility to work on multiple projects simultaneously are essential.
- Ability to follow-up and document key areas of concern, strong knowledge of office procedures and practices, type at 60+ words a minute, speed writing, transcription, sound understanding of filing systems, and mastery of general office skills (10-key, photocopying, basic mathematics, document formats and styles, etc.) required.
- As a representative of the Management team, must possess advanced written and verbal communications skills, with the ability to express oneself in a clear, concise manner, with all levels of staff and management across the enterprise.
Required:
- Must have a minimum of five years of experience in an executive support role in a fast-paced, senior-suite office environment.
- Must be able to operate within established departmental processes in the performance of duties.
Preferred:
- Experience with contracts management desirable.
- Experience with payroll is referred.
- Hospital or healthcare experience is strongly preferred.
- Bachelor’s degree preferred.