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Posted: 09-Aug-24
Location: Los Angeles, California
Salary: Open
Categories:
Internal Number: 141102097
A passion for discovery inspires and motivates UCLA Health's world-renowned researchers to diligently uncover incredible life-saving breakthroughs, innovative therapies, and next-generation technologies.
Support our Research Teams in the Department of Urology to make the most of your specialized knowledge of contracts and grants administration (both pre and post award). Allow your passion for making a positive impact on the lives of others come through in your support for the life saving medical research of our Departmental Principal Investigators (PIs) and their teams.
Essential duties of this role consist of:
- Pre-award proposal preparation, coordination and compliance.
- Post-award administrative management
- Post-award financial reporting and budget forecasting.
- Daily general administrative support of Semel Centers and Divisions.
Required:
- High School Diploma
- 1-3 years of Financial, clerical or administrative experience
- Interpersonal skills to effectively communicate information in a timely, professional manner and establish and maintain cooperative and effective working relationships with students, staff, faculty, external collaborators and administration and to work as a member of a team.
- Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet the programmatic and financial needs of PIs and the department, while complying with University and funding agency policies and regulations.
- Analytical skills to assess financial information, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions.
- Close attention to detail to ensure accuracy in a fast-paced, fluctuating workload environment.
- Organization skills to create and maintain administrative and financial files effectively as well as independently balance the various tasks to ensure deadlines are met.
- Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel, to perform daily tasks efficiently and accurately.
Preferred:
- Bachelor's Degree or finance/administrative experience equivalent
- 1-3 years of Research administration experience
- Strong organization skills, ability to prioritize job functions to meet deadlines and ensure smooth workflow, and to handle multiple tasks simultaneously with multiple proposal submission systems.
- Experience preparing, managing and projecting budgets.
- Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complicated financial scenarios.
- Knowledge of and experience working with a variety of external sponsors: federal and state sponsors, private foundations, industry sponsors, etc.
- Working knowledge of various financial concepts, research administration policies and procedures, and contract and grant funding agency guidelines.
