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Posted: 14-Aug-24
Location: Grapevine, Texas
Salary: Open
Categories:
Internal Number: 24009623
JOB SUMMARY
The Executive Assistant role will provide high-level administrative help by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed. Helps Vice-President level.
ESSENTIAL FUNCTIONS OF THE ROLE
- Handling calendars, meeting minutes, administration work are the main duties of this role. Project management is a smaller portion of this role.
- Administer the high-level day-to-day office operations for Vice-President level and perform a wide variety of word processing tasks to help the department run more efficiently.
- Prepare and generate various reports, research, budget reconciliation, expense reports, and personnel documents.
- Coordinate meetings and travel arrangements while maintaining the Executive's calendar.
- Develop and implement record keeping procedure to ensure the accuracy and maintenance of confidential records.
- Interact with customers and colleagues by phone and in person to provide accurate and timely information.
- Refer questions to appropriate team member and provide excellent customer service.
- Organize and assist the process of special projects as needed.
- Handle all information in a confidential manner.
KEY SUCCESS FACTORS
- Knowledge of Microsoft Suites.
- Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
- Ability to multi-task and maintain accuracy when completing multiple assignments.
- Ability to clearly communicate ideas and information to various level of audiences.
- Ability to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
BENEFITS
Our competitive benefits package includes the following
- Immediate eligibility for health and welfare benefits
- 401(k) savings plan with dollar-for-dollar match up to 5%
- Tuition Reimbursement
- PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level
QUALIFICATIONS
- EDUCATION - Associate's or 2 years of work experience above the minimum qualification
- EXPERIENCE - 2 Years of Experience
- Preferences- previous healthcare experience, previous EA experience, Microsoft Office 365 proficient (specifically Excel)