Pompton Plains, New Jersey
Posted: 29-Aug-24
Location: Akron, Ohio
Salary: Open
Categories:
Internal Number: 23286
Full-time, 40 Hours/Week
Day Shift
Hybrid (Onsite 2-3 Days/Week)
Summary:
This position???s time will be split 55% of time fulfilling AP Vendor Data Analyst responsibilities and 45% of the time fulfilling AP System Analyst responsibilities.
??AP Vendor Data Analyst: The position will be dedicated and focused on validating and verifying the vendor information provided for either a new vendor add or changing an existing vendor information. Specifically focusing on and spending dedicated attention on address and banking information being requested to be added/changed in the INFOR system. Any vendor data changes that are requested to be made will be validated prior to being changed in the INFOR vendor master file using approved work instructions.
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AP Systems Analyst:The position will be dedicated to understanding the data, reporting and analyze data related to the Accounts payable system. The position will become the subject matter expert for INFOR and any ancillary systems that feed into Infor such as Global Healthcare Exchange (GHX) and Image Processing System (IPS). This position will be the subject matter expert when data needs to be extracted via Spreadsheet Designer and when there is a need to develop uploads and efficiencies within the system. This position will also take the lead on any AP projects such as a system upgrade, system enhancements, printer upgrades etc. The position of AP System Analyst will also assume the responsibly for any routine or ad hoc reporting or metrics needs. Develop and maintain monthly vendor discount reporting and debit balance reporting to maximize discounts and minimize debit balances. This person would also be responsible for maintain the maintenance of the employee routing categories that route invoices through the organization for approval. In addition, assist in projects efficiencies to improve the invoice approval process to reduce the number of invoices that are past due and potential missed payment discounts.??
Responsibilities:
- Receiving, reviewing, vetting, and validating any vendor data change/add requests.
- Ensure any vendor changes made to the vendor master file are accurate, authentic and have been verified with a confirmed authorized representative at the vendor.
- Identify any vendors that are not currently on electronic payment and contact the vendor to move them onto a preferred form of electronic payment.
- Understand the 1099 tax category appropriate to the vendor and establish the vendor properly when setting up a new vendor.
- Work with the AP manager to review payments to ensure 1099 tax codes have properly been assigned to the payments made during the current month.
- Become the subject matter expert for the Infor Payable, GHX (Global Healthcare Exchange), EDI (Electronic Data Interchange and IPS (Image Processing Systems) Systems.
- The go person for providing data from the Payable system and creating data and reporting that will provide robust analytics allowing Management to made data driven decisions and efficiency changes.
- Be the lead person on any Infor projects, upgrades, and system enhancements.
- Ensure compliance with financial policies and procedures.
- Other duties as required.
Other information:
Technical Expertise
- Proficiency in MS Office [Outlook, Excel, Word] or similar software is required.
- Experience working with all levels within an organization is preferred.
- Experience multiple ERP systems
- Become the overarching subject matter systems expert for AP related systems, feeds, and interphases.
- Demonstrates rapid proficiency in learning new systems.
Education and Experience
Education: Bachelor???s degree in business administration or Information Technology or an Associate degree in business administration or Information Technology and 5 years of related experience.
- Certification: none
- Years of experience: Some IT experience preferred.
- Years of experience supervising: None
Position may require one to two days in office every one to two weeks, once fully trained. Training will require more days in office which may span the first two to four months.