This position is an on-site position located in Edwards, Colorado.

About the opportunity: 

Responsible for coordinating the medical records process of the Vail Valley Surgery Center including the assembly, maintenance, and storage of records in accordance with Surgery Center policies. Performs certain monthly closing and reporting procedures. Assists clinical staff with data collection. Responsible for administrative duties and assists with other duties as assigned. On an as needed basis will assist and back up other front office staff positions.

What you will do:

1.  Accurately maintains the predetermined, organized and secured record format. Arranges the scanning of medical records and verifies completeness.
2. Required to inform physicians of signed documentation delinquency according to policy and procedures. 
3. Responsible for reporting delinquent dictation not completed in accordance with surgery center policies. Communicates with physicians? offices to rectify missing or late dictation. 
4. Communicates nursing documentation deficiencies to clinical management. 
5. Receives and logs requests for medical information and obtains appropriate releases before filling medical record requests. 
6. Responsible for timely retrieval of individual records upon request. 
7. Assists management with month-end closing procedures. Prepares and/or reviews various month end reports.
8. Assists the clinical staff with the collection and coordination of data such as blood usage, surgery complications, etc. that are included in the medical record review process. 
9. Works with management to stay abreast with new regulations and helps to effectively implement changes in Medical Record policies and procedures. 
10. Responsible for tracking compliance with Medical Records improvement initiatives and communicates findings to management. 
11. On an as needed basis will assist and back up other front office staff positions. Demonstrates dedication to customer service such as assistance with telephone calls, giving directions, and providing general hospital information. Interacts with external and internal parties with courtesy and sensitivity. 
12. Actively participates as a collaborative member of the department team by communicating constructively, identifying business office and interdepartmental problems, and resolving conflicts appropriately. 
13. Demonstrates ability to give and receive peer review and feedback and incorporates this into his or her work. 
14. Role models the principles of a Just Culture and Organizational Values.
15. Perform other duties as assigned. Must be HIPAA compliant.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

What you will need:

Experience:

• On the job training is provided. 
• Medical terminology preferred.
• Knowledge of ICD-10 and CPT coding desirable
• Spelling accuracy and detail oriented.
• Courtesy, patience, and tact when dealing with the public, patients, and staff.

License(s):

• N/A

Certification(s):

• N/A

Computer / Typing:

• Demonstrates proficiency in the Microsoft office (Word, Excel and PowerPoint) or similar products.
• Must possess, or be able to obtain within 90 days, the computers skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc.

Must have working knowledge of the English language, including reading, writing, and speaking English.

Education:

• Degree in Health Information or Business preferred.

Benefits at Vail Health (Full and Part Time) Include:

• Competitive Wages & Family Benefits:
  • Competitive wages
  • Parental leave (4 weeks paid)
  • Housing programs
  • Childcare reimbursement 
• Comprehensive Health Benefits: 
  • Medical
  • Dental 
  • Vision
• Educational Programs: 
  • Tuition Assistance 
  • Existing Student Loan Repayment
  • Specialty Certification Reimbursement
  • Annual Supplemental Educational Funds
• Paid Time Off:
  • Up to five weeks in your first year of employment and continues to grow each year.
• Retirement & Supplemental Insurance:
  • 403(b) Retirement plan with immediate matching 
  • Life insurance
  • Short and long-term disability
• Recreation Benefits, Wellness & More:
  • Up to $1,000 annual wellbeing reimbursement
  • Recreation discounts
  • Pet insurance

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About Vail Health

Vail Health, formerly Vail Valley Medical Center, is a nonprofit community health care system serving patients and guests from around the world. Locally operated and governed by a volunteer board of directors, Vail Health includes a 56-bed hospital, accredited by the Joint Commission. Our 24/7 emergency department in Vail is a Level III Trauma Center with a nearby helipad for necessary medical transports. Vail Health provides a wide array of services and access points including Beaver Creek Medical Center, urgent care clinics in Avon and Gypsum, our Edwards medical campus, Eagle Healthcare Center and a multispecialty clinic in Frisco. Howard Head Sports Medicine offers physical therapy services at 10 locations and works closely with our internationally renowned orthopaedic partners at The Steadman Clinic and Vail-Summit Orthopaedics. In addition, Vail Health's Shaw Cancer Center and Sonnenalp Breast Center are the region’s only fully accredited cancer treatment center and comprehensive breast center. The Vail Clinic, which was founded in 1965, officially became “Vail Valley Medical Center” in 1980, its first year as a full-service hospital. At that time, we had one primary locatio...n and 25 physicians. Today, Vail Health has locations in nine towns, nearly 1,000 employees, 260 physician partners and 85 volunteers. Vail Health is an equal-opportunity employer. The hospital is handicap accessible and adheres to the Americans with Disabilities Act. Smoking is prohibited in our facilities. This includes e-cigarettes.

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