Raleigh, North Carolina
Posted: 20-Dec-24
Location: Durham, North Carolina
Categories:
Internal Number: 251267
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.
About Duke University Health System Clinical Laboratories
Pursue your passion for caring and innovation as a team member in the state-of-the-art Duke Health laboratories. Duke Health laboratories are College of American Pathologists accredited and Clinical Laboratory Improvement Amendments certified. The multidisciplinary team is committed to serving the rare and complex testing needs of Duke Health's diverse patient population by providing timely and accurate results, educating the next generation of laboratorians, scientists and physicians, and researching and developing the cutting-edge diagnostics of tomorrow.
Onsite
2351 Erwin Rd., Hudson Bldg., Room 1520
Durham, NC 27705
Parking lot - Grey Stone Church, Hillsborough Rd. Durham
General Description
In support of a department or group of professionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced.
Job Responsibilities - General
In addition to tasks outlined in the Administrative Clerk description, examples of work at this level may typically include some combination of the following:
Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designate intervals and as requested.
Coordinate special projects.
Research budget variance and follow up to resolve issues.
Prioritize and resolve inquiries (phone, e-mail, in person).
Schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements.
Act as a liaison between the department and external groups.
Explain policy/procedures to other parties based on knowledge of the company and department guidelines.
Collect, compile and analyze moderately complex data and information.
Perform other related duties incidental to the work described herein.
Duke Central Automated Laboratory (DCAL)
Assist with ordering office supplies via Duke preferred vendor Staples and setting up purchase orders via SAP for maintaining lab inventory.
- Working with vendors for difficult to find or back-ordered items
- Responsible for department purchase card and reconciliation within deadline
- Responsible for ID badge card set up for lab access
- Prepare new employee folders
- Coordinate locker assignments for lab staff
- Assist new employees with obtaining parking permits
- Assist with mail distribution when needed
- Assist with payroll activities and prepare gross adjustment forms for submission to payroll
- (supervisors are primarily responsible for timecards, however, may support this role as well)
Submit work orders for facilities maintenance and/or obtain quotes for work to be performed in the laboratory
- Coordinate Duke Storage and Surplus equipment removal when needed
- Liaison with environmental services to ensure laboratory environment meets standards
- Perform other related duties incidental to the work described herein
Education
High school education or equivalent.
Experience
Two years of administrative support experience of increasing variety and/or complexity
Knowledge, Skills, and Abilities
Creatively uses PC, word processing and other office tools.
Thorough knowledge of department policies, procedures, and goals.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.