Pay range: $21.54 - $29.08 hourly, varies on experience.
Radiation Oncology - Remote - Hybrid, Oregon

ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE: Cancer Registry Specialist

REPORTS TO POSITION:Supervisor, Cancer Registry & Accreditations

DEPARTMENT: Cancer Services

DATE LAST REVIEWED: May 2024

OUR VISION: Creating Americas healthiest community, together

OUR MISSION: In the spirit of love and compassion, better health, better care, better value

OUR VALUES: Accountability, Caring and Teamwork

DEPARTMENT SUMMARY: The Cancer Registry is a department of the St. Charles Cancer Center, which is responsible for collecting, analyzing, and reporting clinical data on cancer patients. This includes reporting internally and externally to the Oregon State Cancer Registry and National Cancer Database. This data is provided to facilitate the assessment and improvement in the quality of cancer care for our patients. The Cancer Center is accredited by the American College of Surgeons Commission on Cancer and the National Accreditation Program of Breast Centers.

POSITION OVERVIEW: The Cancer Registry Specialist is responsible for performing duties related to case finding, and follow-up as set forth by the American College of Surgeons - Commission on Cancer for accredited cancer programs.

This position confers with physicians to schedule patients for presentation at tumor board meetings, creates the tumor board agenda, and collects pertinent medical records. This position may attend the virtual cancer conference when requested. This position does not manage other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES:

Performs ongoing identification of all reportable cancer cases, which meet current state and ACoS reporting requirements.

Reviews new patient lists, pathology reports, and x-ray reports on a weekly basis to find appropriate cases.

Enters new cases into a suspense file in the registry software.

Performs accurate follow-up of cancer cases including date of last contact, disease status, vital status, and updates patients currently on active follow up in the cancer registry through use of multiple electronic systems, query of off-site facilities, external cancer databases and physician offices.

Responds to follow-up requests from other cancer registries.

Sends letters to physician offices to request updates on shared cancer patients.

Responsible for maintaining ACoS required follow up percentages for long-term and recent follow-up.

Coordinates physician requests to schedule patients for tumor board presentation.

Collects relevant medical records, pathology, and x-ray reports from various sources for tumor board case presentation.

Creates the tumor board agenda and sends out notification to physicians and other staff.

Reviews obituaries to update case status and provides notification to medical records and physicians. Reviews hospital deceased list and updates vital status in Oncolog software.

Performs necessary job functions in absence of the supervisor to support tumor board meetings.

Knowledge of Protected Health Information (PHI), Health Insurance Portability and Accountability Act (HIPAA).

Supports the vision, mission and values of the organization in all respects.

Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

Provides and maintains a safe environment for caregivers, patients and guests.

Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organizations corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.

Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate.

May perform additional duties of similar complexity within the organization, as required or assigned.

EDUCATION:

Required: Associates degree in Health Information Management or related health care field. Certificate in office occupations may be considered. Completion of anatomy and medical terminology courses.

Preferred: N/A

LICENSURE/CERTIFICATION/REGISTRATION:

Required: N/A

Preferred: Registered Health Information technician (RHIT). Certified Oncology Data Specialist (ODS-C) or ODS-C eligible.

EXPERIENCE:

Required: Two (2) years experience in an administrative support role.

PERSONAL PROTECTIVE EQUIPMENT:

Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.

ADDITIONAL POSITION INFORMATION:

SKILLS:

Time management skills with ability to meet productivity standards; Proficiency with MS Office software; particularly Excel, Outlook, and Word.

Must have excellent communication skills and ability to interact with a diverse population and professionally represent St. Charles Health System.

Ability to effectively interact and communicate with all levels within St. Charles Health System and external customers/clients/potential employees.

Strong team working and collaborative skills.

Ability to manage facilitation and consensus building among health care professionals and agencies and achieve expected results.

Ability to multi-task and work independently.

Attention to detail.

Excellent organizational skills, written and oral communication and customer service skills

Strong analytical, problem solving and decision-making skills.

PHYSICAL REQUIREMENTS:

Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level.

Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.

Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing.

Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-25 pounds, operation of a motor vehicle.

Never (0%): Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level.

Exposure to Elemental Factors

Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.

Blood-Borne Pathogen (BBP) Exposure Category

No Risk for Exposure to BBP

Schedule Weekly Hours:

0

Caregiver Type:

Relief

Shift:

Variable (United States of America)

Is Exempt Position?

No

Job Family:

SCHEDULER

Scheduled Days of the Week:

Monday-Friday

Shift Start & End Time:

variable

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