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Posted: 09-Dec-24
Location: Durham, North Carolina
Categories:
Internal Number: 251442
Duke Health Integrated Practice is an exceptional, multi-specialty physician practice encompassing 140 clinics across North Carolina. We attract and retain premier medical professionals with competitive compensation, benefits, and a nurturing work atmosphere that unites passion and purpose.
Learn more about us: https://dhip.dukehealth.org/about-us
JOB LOCATION
Duke South Clinics - 40 Duke Medicine Circle, Durham, NC
JOB SUMMARY
The Department of Emergency Medicine seeks to add an engaged and talented financial professional to advance our clinical and academic missions. This role will involve preparation of operational and capital budgets, financial statements, statistical reports, cost analyses and other financial information; review and analyze unit budget requests and advise units regarding changes in budgets to meet operational requirements. This position reports to the Chief Administrative Officer in the Department of Emergency Medicine. We offer an exciting opportunity to enhance the financial infrastructure for a growing and dynamic clinical department at Duke.
JOB DUTIES AND RESPONSIBILITIES
- Analyze monthly DHIP and SOM financial statements to determine proper charging of operating revenues and expenditures in accordance with departmental procedures. Take appropriate actions when corrections are needed. Develop regular reporting to meet Department's needs (RVUs, clinical volumes, practice-based P&L, internal transactions, discretionary accounts and analytics). Other leadership ad hoc reporting as needed. Monitor trends and make recommendations that could include training and/or changes in business process, as an example.
- Monthly cash management (monthly close, allocation of clinical support and other cash/overdrafts); update admin staff on balances for expense reimbursements; update faculty quarterly on balance and recent spending. Responsible for check/deposit management
- Manage annual budget processes for PDC and Duke. Maintain liaison with business unit financial managers and administrative staff in the preparation and analysis of financial reports, to provide information and to resolve problems concerning variances from approved budget.
- Provide key support to implement physician compensation and effort management for DHIP and SOM faculty; adhering to principles of the department's compensation plan and institutional guidelines.
- Make recommendations to improve financial systems; perform internal audits of operating units; analyze deficiencies and report to supervisor. Assist in internal/external audit reviews. Assist in formulating and refining short and long-term financial goals for operating unit through consultation with departmental director(s), budget owners and administrative staff. Prepare appropriate reports and power point presentations to support analysis.
- Work with CRU leadership to ensure appropriate financial oversight of PI study codes, helping to determine staffing needs and financial feasibility of studies.
- Oversee and/or complete FAM reconciliations for all departmental odes, ensuring restricted codes are reconciled by grants team. Process Journal Vouchers for internal transfers following university guidelines and GAP Policies. Fund code management.
- Manage department contracts, including MOUs. Review and management of agreements with hospitals and other healthcare entities
- Lead year-end closing activities to include budgetary analysis and spend-down. Communicate with unit managers to discuss current year, its encumbrances and projected year's spending. Provide appropriate correspondence to ensure fiscal timelines are met.
- Corporate card and financial products and services necessary for daily activities. Act as departmental TRAC rep and Buy@Duke contact. Ensure business office standard operating procedures (SOP), and departmental processes are updated appropriately and disseminated to staff. Reconcile problem invoices from Accounts Payable, following up with purchasers to ensure timely payment of invoices. Responsible for the Problem Invoice monthly report. Responsible for weekly management and oversight of the Workflow Status Report. Approve all departmental reimbursements.
- Manage departmental space projections on quarterly and annual basis. Includes coding of space and related people across missions based on funding.
JOB ELIGIBILITY REQUIREMENTS
Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field. CPA is desirable.
- Work requires a minimum of six years experience in financial management, cost accounting or a field directly related to specialized area of assignment.
Some roles within our organization may encompass essential job functions requiring distinct physical and/or mental capabilities. Further details and accommodation requests will be addressed by individual hiring departments.
Duke Health Integrated Practice is dedicated to Equal Opportunity Employment, fostering a diverse workforce without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
We aspire to build a community grounded in collaboration, innovation, creativity, and belonging. Our shared achievements rely on a dynamic exchange of ideas, flourishing best when a multitude of perspectives, backgrounds, and experiences thrive. Upholding these values is a collective responsibility within our community.
This job description aims to outline representative responsibilities for this title, not an exhaustive account of specific duties. Employees may be assigned job-related tasks beyond those explicitly outlined here.