ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE: Buyer

REPORTS TO POSITION: Manager, Procurement

DEPARTMENT: Supply Chain

DATE LAST REVIEWED: December 2024

OUR VISION: Creating Americas healthiest community, together

OUR MISSION: In the spirit of love and compassion, better health, better care, better value

OUR VALUES: Accountability, Caring and Teamwork

DEPARTMENTAL SUMMARY: The Supply Chain department provides many services to our multi-hospital organization and clinics. Our services include procurement, sourcing, value analysis, contracting, inventory management, distribution, courier services, mail services, sterile inventory, and code cart management. Our team works in partnership with clinical and business teams to deliver high quality products and services at the best possible cost.

POSITION OVERVIEW: The Buyer is responsible for purchasing activities to assure the best possible value for products and services. This includes vendor and customer relations, assuring only approved items are purchased and collaboration with receiving staff and accounts payable staff to assure timely resolution of invoice payments. This position does not directly manage any other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES:

Provides exceptional customer service with a high level of respect, clarity, communication and follow through with all customers.

Primary customer service contact for the purchase of supplies. Evaluates non catalog requests to assure only approved vendors and products are used.

Assists the end users with updating templates and new item request process as well as works with end users on using existing vendors for same or comprable product for ordering.

Maximizes effeciency by optimally utilizing resoucres such as the MMIS (Materials Management Information System)

Maintains timely communication with appropriate end users regarding order status updates such as back orders, possible substitutions, etas and will follows through until product is received or order cancelled.

Follows proper policies and procedures for confirmation notices

Runs reports that provide item or department usage history, open purchase order information or others as needed.

Verifies price at time of confirmation both in the EDI transaction file and with faxed confirmations , enusring accuracy.

Works purchase order confirmations daily for every order placed with appropriate follow up to end users.

Addresses invoice discrepancies weekly with appropriate and timely resolution

Works through unreceived invoices monthly with completion by month end.

Acts as subject matter expertfor the current vendor management system and assist vendors on the process

Supports the vision, mission and values of the organization in all respects.

Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

Provides and maintains a safe environment for caregivers, patients and guests.

Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organizations corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.

Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate.

May perform additional duties of similar complexity within the organization, as required or assigned.

EDUCATION

Required: High school diploma or GED

Preferred: College degree in business, accounting, marketing or other related field

LICENSURE/CERTIFICATION/REGISTRATION

Required: Valid Oregon driver's license and meet SCHS driving requirements. Ability to travel to SCHS/SCMG worksites required.

Preferred: See additional position information for preferred certification list.

EXPERIENCE

Required: Basic to intermediate ability and experience in computer applications, specifically MS Office. Basic math (add, subtract, multiply and divide) calculations. Ability to multi-task and work independtly

Preferred: Previous healthcare purchasing and supply functions

PERSONAL PROTECTIVE EQUIPMENT

Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.

ADDITIONAL POSITION INFORMATION:

Preferred Certifications:

Certified Supply Chain Professional: (CSCP:ASCM).

Supply Chain Procurement Certificate: (SPSC:ASCM).

Certified in Planning and Inventory Management: (CPIM:ASCM).

Certified Professional in Supply Management: (CPSM:Institute for Supply Management).

SCPro Certification Level 1-Level 3: (SCPro Council of Supply Chain Professionals).

Project Management Professional: (PMP:PMI).

Certified Six Sigma Yellow, Green, or Black Belt: (Six Sigma Global Institute).

Essentials of Purchasing Certificate: (AHRMM:Association for Healthcare Resource and Materials Management).

Essentials of Inventory Control Certificate: (AHRMM:Association for Healthcare Resource and Materials Management).

Certified Materials and Resource Professionals: (AHRMM:CMRP)

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Schedule Weekly Hours:

Caregiver Type:

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