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Posted: 05-Mar-25
Location: Millsboro, Delaware
Categories:
Internal Number: 9275
Why Beebe? Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.
Overview
The Physician Office Manager plays a vital role in ensuring the smooth operation of a vascular access medical practice by overseeing administrative, clinical, and compliance functions. This position requires strong leadership, organizational, and communication skills to manage staff, coordinate provider schedules, maintain regulatory compliance, and enhance overall patient experience. The Physician Office Manager collaborates closely with physicians, medical staff, and administrative personnel to optimize workflow and efficiency.
Responsibilities
Provider Coordination
- Manage doctors' call schedules and office schedules
- Coordinate meetings and appointments for providers
- Track and schedule doctors' time off
Office Administration
- Oversee hiring, onboarding, and training of new employees for both front office and clinical positions
- Conduct employee performance reviews and ensure professional development opportunities
- Manage time-off requests and ensure adequate staffing coverage
- Address personnel issues and foster a positive work environment
Compliance & Regulatory Oversight
- Ensure staff members maintain current certifications in ACLS/BLS
- Monitor and maintain compliance with OSHA, HIPAA, and other healthcare regulations
- Oversee the proper stocking and maintenance of AEDs, oxygen tanks, biohazard supplies, allergy kits, and evacuation plans
- Ensure regular training in autoclave sterilization and safety protocols
Clinical Operations Support
- Assist with chart preparation, patient rooming, wound care, and prescription refills
- Manage EMR documentation and oversee patient phone communication
- Oversee the scheduling of minor procedures, surgeries, and angiograms, including prior authorizations and pre-operative requirements
- Ensure proper review of surgical instructions with patients and coordinate cardiac clearances when necessary
- Maintain stock and supply orders for clinical areas
- Supervise the referral process, ensuring clinical staff reviews before finalizing
Front Desk & Patient Experience Management
- Oversee patient check-in, ensuring accurate insurance updates and financial reconciliation at the end of the day
- Manage check-out procedures, including scheduling follow-up testing and faxing orders to external facilities
- Supervise referral scheduling, ensuring timely patient communication and coordination
- Ensure front office staff provide a professional and welcoming experience for patients and visitors
Qualifications
Skills
- Familiarity with OSHA and HIPAA regulations
- Proficiency in EMR systems, scheduling software, and medical billing procedures
- Strong leadership, communication, problem-solving, and organizational skills
Credentials
Education, Experience and Certifications
- 3-5 years' experience in medical office management, preferrable in a vascular access or outpatient specialty practice
- Bachelors degree in business administration, healthcare management, or related field preferred
- BLS preferred
- ACLS preferred
Entry
USD $52,228.80/Yr.
Max
USD $80,953.60/Yr.