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Posted: 06-Aug-24
Location: Los Angeles, California
Salary: Open
Categories:
Internal Number: 140975126
The Semel Institute is seeking to hire a full time Administrative Officer III to complete the duties of Center Administrator. in this role you will manages all matters pertaining to the Center for Social Medicine and Humanities including, but not limited to, oversight of all budgets totaling $1-3 million; management of Staff, Academic and Office of Education personnel matters; coordination of C&G and financial activity within the Center's mission statement; plans and implements strategies to streamline processes to reach long-term organizational goals.
The Center Administrator will conduct general oversight of office management and research support for five professors and affiliated recall faculty, researchers, and project scientists, which will encompass grant management and budgeting, extensive interaction with staff and students, and strong technical computing skills. In addition, incumbent will manage pre and post award. Working independently, incumbent will ensure timely preparation of applications and oversight of financial reporting on all Contracts and Grants.
The Center Administrator will also devote 50% of their effort towards the Ecological Medicine & Psychedelic Studies Initiative (EMPSI). You'll be responsible for coordinating hybrid meetings, managing meeting minutes, and ensuring the smooth flow of information within the EMPSI. You'll play a crucial role in event planning, handling travel accommodations for speakers, and managing catering and rental orders for events. Additionally, the role involves financial management tasks such as budget oversight, honorarium processing, and reimbursement management. The administrator will be responsible for creating flyers and announcements, as well as notifying various groups and channels about upcoming events to ensure broad awareness and participation. This role offers an exciting opportunity to support the EMPSI group in their public service initiatives and contribute to the efficient operation of the Initiative.
Pay Range:
Required:
- BA or BS in relevant field and at least five years of work experience.
- Knowledge of MS Word, Excel, and Power Point.
- Experience of Federal grant submission procedures and of UCLA grant and contract management systems and procedures.
- Knowledge of University personnel, finance and purchasing systems, policies and procedures, including online systems; also travel, accounts payable.
- Excellent knowledge of English; skill in editing for spelling, syntax and grammar, and attention to detail.
- Experience in budget management and financial analysis with high level attention to detail.
- Knowledge and experience in personnel supervision.
- Familiarity with UCLA IRB submission and review procedures.
- Ability to multi-task and keep up with deadlines and priorities on multiple projects. Skill in setting priorities and analyzing the relative importance of multiple projects and tasks.
- Communication and interpersonal skills to interact effectively with faculty, staff, administration, research participants, students, vendors, and others affiliated with the Center, as well as with Semel, OCGA, HR and other UCLA administrative departments.
- Discretion in handling confidential materials.
- Ability to work independently and rapidly, using sound judgment and personal initiative to deal with problems and competing requests for service.
- Ability to maintain professional manner in conducting office business
